Rules and Regulations

Users of the University Library

Use of Libraries by Members. The following members of the UP System may use the library resources subject to the rules and regulations governing their use:

  • All bona fide students, faculty and employees, members of the Board of Regents and officials of the University
  • Retired faculty members specifically granted off-campus-reading privileges by the Board of Regents
  • Visiting scholars with university appointments
  • Cross registrants from other colleges and universities, and special students

Use of Libraries by Non-members. The following non-members of the University may use the library resources within library premises subject to the rules and regulations governing their use:

  • Alumni, former faculty members and students honorably discharged from the University
  • Graduate students from other schools
  • Government and private researchers

Registration for Library Privileges

Bona fide members of the University who register for library privileges shall be required to obtain the following:

  • Student identification card valid for the current semester; or,
  • Faculty/Staff identification card or appointment papers;
  • Active UP WebMail account; and,
  • Library clearance

Specific Guidelines on Student’s Identification Card

The ID of a student is issued by the Registrar.

The duly authorized staff of the student’s college library countersigns his ID upon presentation of his Form 5 provided he has no outstanding account with the U.P. Library.

The ID of a cross-registrant from within or outside the University and that of a special student and/or non-degree student is countersigned by the duly authorized staff of his college library (e.g. he was advised in that college or his Form 5 is signed by the secretary of his college). If however, he was advised by the Registrar his ID is countersigned by the Main Library of the Constituent University where he is enrolled provided he has paid his library fee and has no outstanding account with the U.P. Library.

The ID of a student on residence will only be countersigned upon payment of his library fee as manifested in his Form 5. Otherwise, he is treated as an alumnus or former student.

A student who has no ID (e.g. new student or one who has lost his ID) may be issued a temporary ID (Green) by his college library or, in the case of a cross-registrant, a special student, or a non-degree student, by his college library upon presentation of his Form 5 and receipt from the Registrar that he has paid for his ID and which should include a “1×1” ID size picture, provided that he has paid his library fee and has no outstanding account with the UP library. If however, he was advised by the Registrar, his temporary ID card is issued by the Main Library.

Use of the Library by Non-UP

  1. For alumni, former faculty members and students honorably discharged from the University the following procedures will be observed:
    • Free use. Alumni, former faculty members and students honorably discharged from the University may be allowed to use the library for five (5) days free of charge within a semester. They are issued special permits by the duly authorized staff of the college/unit library they would like to use. Beyond five days, they will be asked to pay library fees.
    • Fees. Beyond five days the following fees are charged : Php20.00 per day; Php450.00 per year. Upon payment of the fees, they are issued special permits by the duly authorized staff of the college/unit library they would like to use.
    • Letter of Introduction or ID. The above users must present identification cards or letters of introduction from a University personnel or a U.P. Alumni Association ID when applying for a permit to use the library.
  2. For graduate students and researchers the following procedures are observed:
    • Graduate students must present a letter from their librarian requesting privilege to use the UP Diliman Library, and their school/university ID.
    • Consortium students/faculty. A consortium student who is also a student of UP may be issued a consortium ID and a consortium borrower’s card only by the library of the college which is a member of the consortium, upon presentation of his duly countersigned ID from UP; and after verification from the list of consortium students. The consortium ID and BC is valid only in the consortium libraries.
    • Private researchers must present a letter of request to use the UP libraries from their offices, and their office IDs.
    • Government researchers must present a letter from the head of their agency requesting privilege to use the library, and their office ID. They may be allowed to use the library free of charge up to five (5) days per semester. Beyond five days they will be assessed library fees.
    • Fees. Graduate students and private researchers are assessed as follows: Php50.00 per day; Php450.00 per semester; Php350.00 per summer. Government researchers are assessed as follows: Php20.00 per day; Php450.00 per semester; Php300.00 per summer.
  3. Library permit. In all cases, the authorized library staff should issue a special library permit.